Careers

Job description

• Contribute to the achievement of allocated annual sales targets by proactively and rigorously engaging in sales activities.
• Promote sales of properties through advertisements, cold calling, social media, open days, networking etc.
• Advising clients on the suitability and value of the property they are visiting. -Act as the face of the company and offer exemplary customer service to all clients.
• Identify sales opportunities.
• Assisting in establishing plans and strategies to expand the customer base.
• Maintain contact with clients to ensure high levels of client satisfaction.
• Contribute and make use of company digital resources such as blog, newsletter, social media and others to grow the company business.
• Develops and maintains an in-depth knowledge of all aspects of the property market, including market intelligence, competitor information, current trends, and market conditions.
• Any other ad-hoc duties assigned.

Qualification

• Degree in sales, marketing or business related field
• Well-groomed and well-spoken with a strong database of clients
• 4 years’ sales and marketing experience in a real estate company, with experience in selling land, commercial and residential properties.
• Should have a proven ability to achieve and surpass sales targets.
• Must be able to work under minimal supervision, excellent communication, negotiation, and presentation skills
• Strong interpersonal skills and networking skills.

Characteristics

• Fast learner and passion for sales
• Self-motivated with a results-driven approach
• Excellent networking skills.
• Strong negotiation skills.
• Effective communication skills.
• Exceptional customer service skills.

How to Apply

If you meet the above qualifications, skills and experience send your CV and cover letter to to info@mhasibuhousing.co.ke

Only the shortlisted candidates will be contacted.

JOB DESCRIPTION: PROCUREMENT OFFICER
DIRECT SUPERVISOR: CEO

POSITION OVERVIEW:

The Procurement Officer is primarily responsible for managing the company’s sourcing capabilities and supply chain. The Procurement Officer has the responsibility for the management of the daily procurement activities in the company from the request to the delivery of goods, works and services.

QUALIFICATIONS AND EXPE​​RIENCE

• Bachelor’s degree in Procurement and/or Supply Chain, Business Administration or its equivalent.
• 3+ years of experience as a procurement officer or in a similar position.
• Computer literacy qualification is essential.
• MUST be an active member of procurement professional bodies such as KISM, CIPS etc

COMPETENCIES

• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Independent self-starter with attention to detail
• Mature, empathetic and professional
• Possesses integrity and ability to maintain accurate and confidential records

PRIMARY RESPONSIBILITIES

• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice​ ​with due regard to sustainability, ethical purchasing standards and costing​.​
• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and ​ ​report on this on a regular basis.
• Preparation of LPOs: Complete all required pre-transactional steps prior to preparing an LPO; Ensure appropriate written guidelines are followed and approvals obtained throughout the process; evaluate proposals, assess risks, and recommend overall best offer for a product or service
• Procurement Planning: Design a procurement plan to minimize ordering of supplies frequently; In coordination with department heads to ensure procurement plans are implemented and maintain a database of the prequalified suppliers.
• Tendering: Prepare, publish, and distribute procurement documents including invitations to tender; act as Secretary to the tender opening and evaluation committee.
• Work with internal stakeholders (​members of ​staff) to determine procurement needs, quality​ ​and delivery requirements.
• Responsible for order placement timing, supply/demand alignment, material/goods replenishment and supplier​ ​ performance.
• Monitor, evaluate and improve supplier performance, according to an appropriate Service Level ​ ​Agreement, on a continuous basis.
• Following and enforcing the company’s procurement policies and procedures.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Reconcile or resolve order discrepancies with supplies.
• Maintain good relationships with suppliers and renegotiate prices on a regular basis
• Record Keeping: Maintain spreadsheet for tracking service contracts

APPLICATION

• If you meet the above qualifications, skills and experience send your CV and cover letter to info@mhasibuhousing.co.ke
• Deadline for application 24^th March 2023

About Our Company

Mhasibu Housing Company Limited (MHCL) was incorporated in April, 2009 as a fully owned subsidiary of Mhasibu Sacco Society Limited. Its main purpose was to offer affordable housing solutions to members of the Sacco and the public. The company is headquartered in Nairobi at Maendeleo House, Monrovia Street.

The Company seeks to engage a qualified individual to provide support to the company in corporate governance and secretarial services. The Company will have dual reporting lines: administratively to the CEO and functionally to the Board. The Company Secretary will undertake his/her role on an outsourced part-time basis. However, the nature of the company functions and needs may demand the Company Secretary’s availability both after office hours and weekends.

Duties and Responsibilities

The Company Secretary will support the Board of Directors to undertake the following duties, among other roles that the Board may assign him/her from time to time:

1. Provide guidance to the Board on their duties and responsibilities.
2. Arrange and manage the process of convening and conducting annual general or other general meetings and Board meetings.
3. Assist the Board in carrying out the following:
   1. Coordination of Board induction and trainings activities.
   2. Providing support and advice in the maintenance and updating company governance documents, including but not limited to documents, Board Charter, Committees’ Terms of Reference and other governance instruments.
   3. Supporting the Board in preparation and implementation of Board’s work plans and annual calendar activities.
   4. Advising the Board on implementation of effective Board and committees’ evaluations.
   5. Ensure that all Board committees are properly constituted and have clear terms of reference.
4. Be responsible for safe custody of the company seal and account to the Board for its use.
5. Continually monitor and ensure compliance with relevant laws, statutory regulations, constitutive documents, internal policies, codes of governance and global best practices in corporate governance in the Company.
6. Ensure that the procedure for directors’ appointment, retirement, resignation or any other form of cessation is properly carried out.
7. Ensure that statutory returns are promptly filed with the relevant authorities.
8. Ensure effective management of meetings and records of the company.
9. Ensure accurate recording of the general meetings and Board minutes and ensure that the minute books are properly maintained.
10. Provide guidance and advice on good governance practice.
11. Ensure that the recommendations arising from Board evaluations are considered by the Board in a formal Board meeting.
12. Participate as a key member in corporate reorganizations and restructuring, including any disposals so that the interest of the company is protected, eg through proper due diligence.
13. Maintaining the appropriate statutory registers and other governance registers, including Register of Members, Register of Directors and Secretaries, Register of Charges and Debentures, Register of Conflict of Interest and where applicable, Seal Register.
14. Facilitate effective communication between the Company and the shareholders as well as with other key stakeholders.
15. Prepare corporate governance statement for inclusion in the annual reports and accounts, and ensuring that the annual reports and accounts or interim statements (where applicable) are circulated to shareholders within the stipulated times.

Requires Qualifications and Skills

The Candidate should meet the following minimum requirements:

1. Be a member of the Institute of Certified Public Secretaries of Kenya in good standing and a with valid practising certificate. Membership of the Law Society of Kenya will be an added advantage.
2. Possess a minimum 3 years work experience as a Company Secretary.
3. Proficient in computer
4. Good interpersonal and ccommunication skills.
5. Ability to work under pressure and to meet deadlines.

How to Apply

If you meet the above qualifications, skills and experience send your CV and cover letter to to info@mhasibuhousing.co.ke by 25th May 2022,  5.00pm

Only the shortlisted candidates will be contacted.

Main purpose of the role:

Reporting to the General Manager and the Finance Director, the Finance and Administration Officer is responsible for planning, organizing and directing the financial affairs of MHCL with an aim of ensuring fiscal discipline and providing financial stewardship to the Company in line with the strategic plans, shared values and policies.

Duties & Responsibilities:

1. Establishment and implementation of departmental strategies, systems, processes, procedures and policy formulation.
2. Maintenance, preparation and updating of the books of accounts.
3. Ensure timely preparation of periodic financial reports and statements.
4. Ensure statutory and internal audits of the Company.
5. Manage human resources and other resources in the department.
6. Provide leadership in performance management, employee development, talent management and building a work environment that drives high performance and employee satisfaction in the department.
7. Set financial objectives consistent with the policies and strategies of the Company.
8. Formulation, preparation, Coordination and monitoring of the Company’s budgets.
9. Manage the Company budget to ensure efficacy and attainment of set targets.
10. Ensure compliance with statutory requirements, policies, strategies, procedures, standards, contracts and agreements entere into by the Company.
11. Prepare financial reports to management, Board of Directors and shareholders.
12. Attend, when required, and Coordinate the preparation of Board papers
13. Facilitate and coordinate activities of the Finance Committee.
14. Advise the management and Board on finance issues.
15. Liaise with other departments in the implementation of Company projects
16. Review and pre-authorize all payments from the Company
17. Ensure timely collection of receivables
18. Monitoring the cash flow position of the Company.
19. Ensures that bank reconciliations are prepared on monthly basis.
20. Preparation of payroll for Mhasibu Housing staff and the directors’ allowances
21. Carry out any other relevant duty as assigned by immediate supervisor and the Board.

Qualifications and Experience

• Degree in Finance or business-related field such as Commerce, Accounting, Management or Economics from a recognized University.
• Professional Accountancy qualification – CPA or ACCA.
• At least 8 years’ experience with 3 years in a managerial or supervisory position.
• Member of a professional body – ICPAK/ACCA.
• Experience in project accounting is an added advantage.
• Experience in working in the real estate sector, is an added advantage.

Personal Attributes

• Be honest and trustworthy
• Demonstrate sound work ethics
• Communication skills
• Leadership and management skills
• Negotiations skills
• Ability to work with minimal supervision

Skills

• Computerised accounting
• Knowledge of accounting systems

How to Apply

All applications, copies of certificates, relevant testimonials, detailed curriculum vitae, current salary and expected salary to be sent to recruitment@mhasibuhousing.co.ke outlining the job title as the subject matter to be received on or before 14th November 2019. Kindly note that only shortlisted candidates shall be contacted and Manual applications will not be accepted.

OVERALL PURPOSE OF THE JOB

To set up and run MHCL’s estate agency and property management division, with the key role of bringing in new business, managing properties, liaising with both regulatory and non-regulatory bodies in promoting MHCL’s interests and goals and to protect the image of the company.

KEY TASKS

1. Planning

• Prepare and Implement annual Mhasibu housing company ltd. plans (budgets) as per board approval.
• Budget preparation on timely manner for approval by the Landlords.
• Measure and manage service providers against agreed Service level agreements (SLAs) or key performance Indicators(KPIs)

2. Sales and Marketing

• Develop and implement marketing strategies for business growth within the real estate agency and property management.
• Marketing to ensure occupancy of vacant units
• Marketing of new ventures/properties to be managed as per agreed targets.

3. Agency engagements /Operations

• Initiate contracts with various clients/landlords or property owners, conducting appraisal while ensuring the authenticity of documents submitted.
• Renewal of leases in liaison with the Landlords
• Coordination of service providers and ensuring common service work seamlessly without hitches.
• Ensuring Utility bills are paid on time to avoid tenancy interruptions.
• Collection of service charge and availing of accounts on timely manner.
• Verifying completeness of documents, accuracy of titles deeds and other relevant documents provided by property owners.
• Oversee follow-ups & recoveries of all non-payments of rent and other service charge fees.
• Ensure safe custody of all records.

4. Risk Management

• Ensuring no illegal business operate within the compound and confines of all properties managed by Mhasibu housing company ltd.
• Coordinating security services with Security Company and liaising with area security team to ensure constant updates on security matters within the area.
• Effective implementation of properties safety, fire and legislation policies.
• Ensuring that no illegal transactions are done with clients and protect all properties owned by Mhasibu housing company ltd.

5. Reports

• Provide periodic performance reports to supervisor & ensure all reports submitted are acted upon
• Provide relevant reports to the landlord and the company on timely manner.
• Ensure all operational reports are up to date i.e. Customer/tenants payments, customer in-take register ,customer inquiries and complaints, building rules and regulations etc.

6. Customer Care

• Manage tenants complains using best practices in the customer relationship management.
• Ensures all new & existing customers are well trained on Mhasibu housing company ltd products and services.

7. Networking

• Develop and maintain strong relationship with stakeholders and other actors in the real estate sector in order to tap into opportunities.
• Representing Mhasibu housing in stakeholders forums within area of operation (in liaison with the Board and Management.)
• Liaise with real estate agency board, local administration, other leaders and potential customers to ensure growth of Mhasibu housing Company Ltd.

EDUCATIONAL QUALIFICATION

• A Bachelor’s Degree in business management or business related field from a recognized institution;
• A diploma in Real estate will be an added advantage;
• MUST be licensed by Estate Agency Board ;
• A member of relevant professional body;
• Minimum 5 years relevant experience in real estate;
• Strong Analytical skills and
• Proficiency in MS Office suite of package.

PROFESSIONAL COMPETENCIES

• Excellent interpersonal, communication and negotiation skills with ability to network and develop strong business relationships;
• Excellent planning, organizing, problem solving and analytical skills;
• Ability to work under pressure & meet strict deadlines;
• Adaptable, flexible & able to work in hostile environment/ hardship conditions.

HOW TO APPLY
Candidates meeting the above requirements are invited to email their application, curriculum vitae, names of the three referees and copies of the certificates &testimonials, clearly indicating their current and expected remuneration to recruitment@mhasibuhousing.co.ke outlining the job title as the subject matter to be received not later than 4th May 2018.Only shortlisted candidates shall be contacted. Manual applications will not be accepted.

OVERALL PURPOSE OF THE JOB

To set up and run MHCL’s estate agency and property management division, with the key role of bringing in new business, managing properties, liaising with both regulatory and non-regulatory bodies in promoting MHCL’s interests and goals and to protect the image of the company.

KEY TASKS

1. Planning

• Prepare and Implement annual Mhasibu housing company ltd. plans (budgets) as per board approval.
• Budget preparation on timely manner for approval by the Landlords.
• Measure and manage service providers against agreed Service level agreements (SLAs) or key performance Indicators(KPIs)

2. Sales and Marketing

• Develop and implement marketing strategies for business growth within the real estate agency and property management.
• Marketing to ensure occupancy of vacant units
• Marketing of new ventures/properties to be managed as per agreed targets.

3. Agency engagements /Operations

• Initiate contracts with various clients/landlords or property owners, conducting appraisal while ensuring the authenticity of documents submitted.
• Renewal of leases in liaison with the Landlords
• Coordination of service providers and ensuring common service work seamlessly without hitches.
• Ensuring Utility bills are paid on time to avoid tenancy interruptions.
• Collection of service charge and availing of accounts on timely manner.
• Verifying completeness of documents, accuracy of titles deeds and other relevant documents provided by property owners.
• Oversee follow-ups & recoveries of all non-payments of rent and other service charge fees.
• Ensure safe custody of all records.

4. Risk Management

• Ensuring no illegal business operate within the compound and confines of all properties managed by Mhasibu housing company ltd.
• Coordinating security services with Security Company and liaising with area security team to ensure constant updates on security matters within the area.
• Effective implementation of properties safety, fire and legislation policies.
• Ensuring that no illegal transactions are done with clients and protect all properties owned by Mhasibu housing company ltd.

5. Reports

• Provide periodic performance reports to supervisor & ensure all reports submitted are acted upon
• Provide relevant reports to the landlord and the company on timely manner.
• Ensure all operational reports are up to date i.e. Customer/tenants payments, customer in-take register ,customer inquiries and complaints, building rules and regulations etc.

6. Customer Care

• Manage tenants complains using best practices in the customer relationship management.
• Ensures all new & existing customers are well trained on Mhasibu housing company ltd products and services.

7. Networking

• Develop and maintain strong relationship with stakeholders and other actors in the real estate sector in order to tap into opportunities.
• Representing Mhasibu housing in stakeholders forums within area of operation (in liaison with the Board and Management.)
• Liaise with real estate agency board, local administration, other leaders and potential customers to ensure growth of Mhasibu housing Company Ltd.

EDUCATIONAL QUALIFICATION

• A Bachelor’s Degree in business management or business related field from a recognized institution;
• A diploma in Real estate will be an added advantage;
• MUST be licensed by Estate Agency Board ;
• A member of relevant professional body;
• Minimum 5 years relevant experience in real estate;
• Strong Analytical skills and
• Proficiency in MS Office suite of package.

PROFESSIONAL COMPETENCIES

• Excellent interpersonal, communication and negotiation skills with ability to network and develop strong business relationships;
• Excellent planning, organizing, problem solving and analytical skills;
• Ability to work under pressure & meet strict deadlines;
• Adaptable, flexible & able to work in hostile environment/ hardship conditions.

OVERALL PURPOSE OF THE JOB

The General Manager is accountable for the operational success of the Company and will oversee business development, operations, marketing, construction management, lease administration, accounting, administration, estate agency services and customer relations.

SPECIFIC DUTIES AND RESPONSIBILITIES

Strategy

• Direct the company in keeping with the vision outlined for the company by the Board of Directors.
• Assist the Board of Directors in setting strategic goals, objectives, budgets, policies, and procedures to enhance its market share, profitability and return on investment.
• Conduct a strategic review of performance on a regular basis to determine whether the company is meeting its short-and long-term objectives (increase in profits, increase in market share, return on investment, etc)
• Partner with high-level officers to grow the company, strengthen it and ensure its sustainability.
• Represent the company as required, including attendance of important functions, industry events and public meetings.
• Work closely with the Head of Finance to prepare annual budgets, complete risk analysis on potential investments, and advise the Board of Directors with regard to investment risk and return.
• Oversee quality control throughout the company, establishing goals for each department in partnership with line managers.
• Provide advice, guidance, direction, and authorization to the Staff to carry out major plans and procedures, consistent with established policies.
• Review the operating results of the company & compare them to established objectives and goals, and follow-up to ensure appropriate measures are taken to correct unsatisfactory results

Business Development

• Drive the company business development agenda.
• Develop strategic goals which will help make a significant impact on growth of the company;
• Implement financial and operational initiatives,
• Ensure operational costs are kept to a minimum.
• Overall planning, implementation and execution of business strategic objectives.
• Develop new real-estate projects concepts.
• Drive sales and marketing in the company.
• Identify key business opportunities so as to enhance financial performance and maximize value.
• Perform the appropriate due diligence to substantiate the long-term value of investments and confirm that investments are consistent with investment guidelines.
• Develop appropriate ongoing investment management strategies.
• Delegate some responsibilities to appropriate executives in order to ensure smooth running of the company.
• To guide project consultants team and service providers to ensure project objectives are met.
• Close liaison work with local authorities and government agencies.
• Develop and manage timeliness for various activities to ensure strategic plans and critical development processes are carried out in a timely manner.
• Builds company image by collaborating with customers, government, community organizations, and employees.
• Negotiates agreements for the purchase, sale, rental and leases.
• Keep the Board fully informed in a timely manner of business development opportunities.

Financial Performance and Reporting

• Develop, implement and administer annual budget including quarterly re-forecasting and monthly variance reporting, and recommends capital expenditures.
• Advice and make recommendations to the Board of Directors with respect to financing, debt and financial sustainability of projects.
• Prepare financial reports according to established reporting requirements.
• Achieve budgeted net operating income for company.
• Direct the preparation and implementation of all annual financial reports including budgets, management plan, and annual report.
• Direct the preparation and submission to line manager of all monthly/quarterly financial reports, forecasts and sales reports.
• Monitor the collections of all sales and execute appropriate collection process.
• Direct and assist in billing and collection of all monies and charges.
• Oversee and direct the day to day Accounts Payables and Account Receivables functions.

Employee Motivation and Development

• Provide strong leadership and mentorship skills to the company staff in a manner that motivates commitment and results.
• Set departments’ high-level goals, objectives and plans and work with them on attaining such goals by closely monitoring their operations.
• Develop and implement staff planning and development initiatives to meet the on-going management/professional requirements as required to meet business needs.
• Direct and supervise the activities of all company employees.
• Develop a personal action plan for each direct report to identify opportunities for further career development. Provide regular feedback to employees via annual performance objectives, quarterly reviews, mid-year reviews, annual reviews and other communication mechanisms.
• Coordinate appropriate training for all employees.
• Direct staff job results by coaching, counseling, and disciplining employees, and planning, monitoring and appraising job results.
• Maintains staff by recruiting, selecting, orienting, and training employees.
• Maintain a professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.

Risk Management

• Direct the implementation and maintenance of proper risk management practices.
• Implement necessary checks and balance to mitigate operational risks across all departments and to ensure the best interest of the company.
• Supervise and administer the team and ensure that they adhere to the company policies and procedures.

REPORTING RELATIONSHIP

The General Manager position reports to the Board of Directors. This position will provide overall leadership and manages all staff employed at the company.

MINIMUM EDUCATION AND EXPRIENCE REQUIREMENTS:

Education:

• At least a Bachelor’s degree in Business or business-related field from a recognized institution
• MBA or a relevant Masters degree will be an added advantage
• Member of relevant professional body e.g. CPM, CFM, RPA or estate agency license will be an added advantage

Experience:

• Minimum 7 years relevant experience in real estate sector (in property/asset management,marketing and leasing of commercial buildings, or related field), 3 of which must be in a leadership position.
• Demonstrated leadership and outstanding interpersonal and communication skills.
• Self-starter including versatility and creativity.
• Must possess strong analytical skills
• Proficiency in MS office suite of package

Key Skills:

• Budgeting
• Coaching or mentoring
• Collaboration
• Critical thinking skills
• Decision making skills
• Excellent Leadership skills
• Strategic thinking

HOW TO APPLY
All applications, copies of certificates, relevant testimonials, detailed curriculum vitae, current salary and expected salary to be sent to recruitment@mhasibuhousing.co.ke outlining the job title as the subject matter to be received on or before 8th June 2018 at 5:00pm. Kindly note that only shortlisted candidates shall be contacted and Manual applications will not be accepted.